Access & Accommodations

Test Modification

The most common modifications for exams are extended time and testing in a reduced distraction environment. It is acceptable for an instructor to provide the extra time and distraction reduced environment if the arrangement is agreeable with the student. In order to gain access to the Accessibility Resources/Disability Services exam room the following procedure must be followed.

Exam Room Test Administration

The exam room is equipped with surveillance cameras and lockers for students’ personal belongings. All electronic devices, books, notes, coats, and otherwise layered clothing are not permitted in the exam room. Instructors will notify us when note cards, calculators or text books are permitted.

This process is not optional. All students must follow this procedure to use the exam facility. The exam room will not be available unless the proper procedure is followed.

Students are required to schedule use of the exam room two class days in advance and are expected to take exams at the time that coordinates with the classroom exam. However, it is often necessary for students to take an exam at an alternate time to avoid missing another class or when the exam room is not available. It is the responsibility of students to work with their professors to arrange for this accommodation. Faculty may choose to penalize an exam grade if it is determined the student scheduled the test at a different time from the class without faculty consultation. Students will not be permitted to use the exam room on a ‘walk in’ basis. If they fail to reserve two class days in advance any exam material will be held in Accessibility Resources and the student will be sent back to take the exam with the class.

The exam room is scheduled by emailing at least two class days in advance. A class is Monday through Friday, not on weekends or holidays.

An exam must be scheduled as follows:

Schedule day onExam on next

Students with physical or visual limitations may require a computer to communicate answers for an exam. The Accessibilty Resources/Disability Services office has computers to assist these students.

If documentation indicates a specific need for other accommodations, alternatives may be considered. However, testing material in small segments (testing one chapter at a time rather than exams covering several chapters) and changing formats (from multiple choice to essay for example) are not considered reasonable accommodations.

Text in alternative format

Text books are provided in an alternate format for students requiring this accommodation. These students will include but not be limited to those with vision impairments, dyslexia, and other diagnosed learning disabilities. In all instances the student must purchase the text book before obtaining an alternate format. In many cases the text book may be purchased in digital format and read by using a screen reader. JAWS is available on campus and there are other free screen readers for personal use.

Recording device in classroom

When determined to be a reasonable accommodation for students with a disability, students are permitted to record lectures. However, they are required to sign a recording agreement that affirms that the student understands these reproductions are for their personal use only and will not be shared or sold to other students.

Access to appropriate tools

Some students with specific learning disabilities may require a dictionary, calculator or computer to meet the requirements of a course or complete an exam. Conversation with the instructor, student, and Director for Accessibility Resources/Disability Services will determine the appropriateness of these tools for exams. The use of these tools must not fundamentally alter a course of study.

Note Takers

Note takers are provided if other forms of recording class content have failed to accommodate. Other forms are recording lectures or the use of a smart pen. Professors may provide their own notes if available. Note takers will provide the instructor or the Accessibility Resources/Disability Services Office with a copy of their notes if the accommodated student wants to remain anonymous. Students are permitted to use lap top computers or tablets to take notes in class when documentation supports this use.

Assistive Technology

  • Tactile Imaging Capability – Adding texture to graphics for visually impaired students
  • JAWS screen reading software for students with visual impairment
  • Magnification devices for vision impaired and those with dyslexia
  • Text books in alternate formats
  • FM transmitters / receivers for students who are hearing impaired to use in the classroom
  • Naturally Speaking Preferred – Voice to text software for those unable to use a keyboard
  • ZoomText – Screen magnifying software
  • Tracball – For students who have difficulty using a mouse
  • Smart Pens for note taking
  • Digital recorders for recording lectures

Priority Scheduling

Requests for priority scheduling will be very rare. Students at Methodist University register for classes online and are notified of the appropriate dates to register. Each student has an advisor who is available to assist in registering for classes. Accessibility Resources/Disability Services is available to discuss scheduling should the university procedures present an unforeseen difficulty.

Priority seating

Priority seating should be a necessity for students with hearing, vision, and some learning challenges. It is usually easy for the student to obtain the necessary seating in the class room. However, any difficulties can be discussed with the instructor or the Accessibility & Disability Services Office.